Finance Department & City Clerk
The Finance Department & City Clerk are responsible for the administration, supervision, and coordination of the financial accounting, debt issuance, purchasing, treasury, information services, information technology and public records. The Department’s operations are guided by Federal, State, and local laws. The Department also works with the State Auditors Office on compliance and control issues.
The Finance Director / City Clerk works closely with the Mayor and City Administrator and is responsible for overseeing the city’s budget, annual reporting, payroll, accounts payable/receivable, bond administration, insurance, grant administration, banking and investments, records retention, information technology, and City Council document preparations.
The Deputy Clerk and Office Assistant assists the Finance Director / City Clerk with the day to day operations relating to payroll, accounts receivable/payable, utility billing, business license processing, City Council meeting preparations, and other miscellaneous support functions.
If you are looking for a specific financial document, such as our Annual Financial Reports, please visit our:
Budget Development / Audit Reporting
The City adopted the process of using a biennial budget beginning with the 2013-2014 budget year. The budget is adopted by the City Council typically in late November to early December of each even numbered year. The budget process includes a review of the second year’s budget with the inclusion of a public hearing in each of the odd numbered years. The City follows certain rules and regulations that are set by the Washington State Auditor’s Office using the Budgeting, Accounting, and Reporting System (BARS) manuals and financial reporting packages.
You may view the current available budget documents by downloading the documents located in the Document Portal on the top right side of this page. If you have any questions or concerns about the budget or the budget process please contact the Finance Director/City Clerk.
Similar to the budget process the City is audited on a biennial basis with audits occurring in odd numbered years for the previous two calendar years. The audit process generally gets underway near the end of the calendar year in which it begins and can sometimes be carried into the beginning of the following year. The City’s last audit covered the 2019 – 2021 calendar years and the official audit reports from the Washington State Auditor’s office are located in the Document Portal on the top right.
City Council Finance Sub-Committee Meeting Information
Members of the City Council are assigned to various subcommittees each year, with the Council Finance Committee being one of them. This committee meets in the Leavenworth City Hall Conference Room or via Zoom on the fourth Tuesday of each month to discuss the financial status of the City and other various financial related information. This meeting is open to the public. For more information, please visit our Subcommittee page.
Public Records Request
The City of Leavenworth adopted Resolution No. 21-2017 Requests for Public Records Policy on December 12, 2017. You may view this current policy by clicking in the Documents section on Finance Department page or by following the link above.
If you would like to request a public record you may fill out the online form which is submitted to the City Clerk.